They're only going to pay me for 20 hours of work, but at a 40-hour per week salary. So it might look a bit odd for someone to be paid £17 an hour for 20 hours of administrative work...
Sorry but this is starting to sound like both you and your employer are trying to get around the immigration rules, and to cover up illegal working. I think giving that impression is very unwise.
On UKCISA, it claims that your tutor can agree to allow a period of time to be a holiday and must confirm this in writing. However, I don't know where a letter a tutor writes would be sent to allow me to work 40 hours a week, nor have I found anywhere that spells out this process.
You don't send a letter anywhere. It is a matter of working within the student rules, and ensuring that you are not working illegally. So if your course ends earlier than planned, or if you are granted a vacation outside the normal university calendar, and hence you can legitimately work more than 20 hours a week, it is a good idea to have evidence that it is not term-time, in case you are ever questioned on it.
If your course ends earlier than planned, you should not be working more than4 months more.