Technically you don’t need the ToR ref# until your goods are ready to be cleared by customs in the UK ie. goods are in a UK port of entry. So you can apply for ToR after packing everything so you have the complete list on hand. Ideally apply no later than 2-3 weeks before your goods are scheduled to arrive in the UK so they won’t be held up at the port.
Besides, the application can be done through email so it won’t be too cumbersome.
1. Request signed packing lists from moving company
2. Email ToR application plus all supporting documentation to nch.tor@hmrc.gsi.gov.uk
3. nch.tor will provide you with your ToR unique reference number (valid for 12 months, can be used for multiple shipments)
4. Provide this reference # to your movers or whoever is clearing customs in the UK for you
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