Yes, they need to be fixed.
Payslips should NOT be stamped or signed (though it doesn't matter if they are) but they MUST be accompanied by a letter stating that they are genuine.
So, the letter needs to state that the payslips are genuine, and for each payslip, it should list:
- payslip date (i.e. Dec 24th)
- pay period
- gross pay
- net pay
- date pay deposited into bank account (i.e. Dec 21st)
- an explanation of why the payslip date is different from the bank deposit date
I work for the NHS and when I first started working there I asked for paper slips for my visa and was told the Trust protocol was to stamp and sign payslips. I thought that was fine, how annoying!
And while my contract states I am in a permanent substantive post, HR stated in the letter I asked for confirming my employment that I hold a "fixed term temporary contract in line with the end date of [my] BRP. Extensions to [my] contract are processed prior to the expiry date on production of a new BRP". I challenged the wording and was told because I'm a visa holder its impossible to hold a permanent post. I also pointed out that it will not be possible to for me to produce a new BRP prior to my current one expiring and that my right to work is protected, which they agreed with but would note change the letter.
The whole thing is a bit of a mess.
I was thinking of just writing the letter myself (confirming employment and payslip authenticity) and having a senior manager in the department sign it. The guidance just says it needs to be a senior official, does is matter if the senior official is from A&E rather than HR?
If I do need to use the letter HR has written, should I also include my employment contract and explain the discrepancy in my cover letter?
Thank you!